Monitoring of Punctuality and Attendance

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Monitoring of Punctuality and Attendance

Class registers are issued to teachers by the Academic Manager/team. These registers list the names of the students assigned to a particular class. Teachers are responsible for ensuring that students are signed in on the register on arrival to the class and signed out when leaving the class. These attendance registers are returned to the admissions team by each teacher at the end of the class.

Students must be in attendance at their class at the appointed start time. Students will be permitted to enter the classroom up to 15 minutes after the designated start time of the class.

Students who are more than 15 minutes late for their class may be allowed to join the class following the break at the discretion of the teacher.

The teacher may decide to allow the student to join the class in the case where the student presents a valid reason for the lateness to the teacher and the teacher is happy that the student entering the class will not disrupt the class in progress.

In the case where students are persistently late for class the teacher will inform the DoS and the DoS will meet with the student to establish the reasons for the persistent lateness and to inform the student that if they continue to be late for classes this could result in expulsion.
Attendance policy.

It is the expectation that all students will attend 100% of their classes. Students are required to attend a minimum of 85% of their classes.

If any student attends less than 85% of their classes over a two week period they will receive a telephone call from the admissions office requiring an explanation for the absence, the telephone call will be documented on the students file in the internal system.

Continued unsatisfactory attendance in the 2 weeks following this phone call will result in a written warning being issued, a copy of the written warning will be uploaded to the students file on the internal system.

In the case where following a written warning a student still does not attend the minimum number of classes a second written warning will be issued, a copy of the second written warning will be uploaded to the students file on the internal system, if the student still does not attend the minimum number of classes a third and final written warning will be issued, a copy of the warning letter will be uploaded to the students file on the internal system and if the student still persists with non-attendance they will be asked to leave the College and in the case of international students who have a visa they will be reported to immigration for non-attendance, a copy of the expulsion letter will be uploaded to the student file on the system.

Where possible an email will also be sent to the student with the warning issued. Each warning is recorded and the student record is not cleared. If following the first warning the student attends their classes for a period but subsequently their attendance falls below 85% the student will receive a second written warning.

The student’s record does not become clear at any stage. The warnings are kept on their record. The College Manager is responsible for issuing attendance warning letters and expulsion letters. Every effort is made to meet with the student to understand the reasons for their absence and to offer assistance where possible.

Among the reasons absences are considered excused by the college are the following:

  • Death or major illness in a student’s immediate family. Immediate family may include: mother, father, sister, brother, grandparents, spouse, child, spouse’s child, spouse’s parents, spouse’s grandparents, step-mother, step-father, step-sister, step-brother, step-grandparents, grandchild, step-grandchild, legal guardian, and others as deemed appropriate by Student Welfare Officer.
  • Illness of a dependent family member.
  • Participation in legal proceedings or administrative procedures that require a student’s presence
  • Religious holiday and/or observance.
    Injury or illness that is too severe and/or contagious for the student to attend class.

Name of responsible staff member: Campus Director/ School Administrator, No: +353 (046) 9070180

Punctuality Policy

Regular attendance and punctuality is an integral and crucial part of the learning process. Students are expected to attend classes regularly so that they can successfully complete their programme of study.

Four Court College requires a minimum attendance of 85% (eighty five percent).

Policy & Procedure

Students are responsible for signing in every day, prior to going to class (Attendance Record).

This is available at reception and it shows students' names and college ID number. Students who arrive more than 15 minutes late are not allowed to join the class and are marked absent.

Moreover, any student who leaves more than 15 minutes early is also marked absent for the class. The attendance sheets are handed over to the teachers after 15 mins of the start of the class for cross-checking purposes.

Teachers must also enter the total number of students who were in attendance. Teachers are also required to sign the attendance sheets at the end of the class. It is illegal to sign attendance for an absent student. Any student who signs for others, or gets fellow students to sign for them, will themselves be marked absent and subject to disciplinary action, which may include expulsion from the programme. For safety reasons, in case of a fire and/or any other emergency, the attendance sheets should be brought along by the teachers.

Four Court College also monitors attendance with the college database system. A member of administration enters the data and it is stored on to our server. Therefore, attendance for each student is digitally calculated. Upon student, GNIB and/or the request of authorised bodies, the information is available. Students who fail to achieve a minimum of 85% (eighty five percent) may/will be disallowed from sitting assessments and examinations and will face disciplinary procedures, including their names being reported to the corresponding authorities and their studies/stay in Ireland may/will be curtailed.

Name of responsible staff member: School Administrator, No: +353 (046) 9070180
Email: [email protected]

Monitoring

The college strives to maintain excellent academic standards and to motivate students to make progress.

  • 1 Adherence to our attendance policy is part of the terms and conditions on the application form at Four Court College.
  • 2 Students are informed during induction by the Administration Team that they are required to maintain at least an 85% attendance record.
  • 3The Administration Team will remind the students that the college attendance policy is printed in the student handbook.
  • 4The Administration Team will also remind students that there are posters with information on attendance requirements on college notice boards.
  • 5Teachers will tell students that they must attend class.
  • 6 There will be attendance sheets with students' name and classes printed on a weekly basis.
  • 7Students are required to sign attendance sheets every day they attend class.
  • 8Attendance sheets must also be signed by the teacher who is also required to enter the total number of students at the end of the attendance sheets thus indicating the overall number of students who were in attendance in class.
  • 9Students who arrive 15 minutes late will not be allowed to sign in nor will they be allowed to attend classes and will be marked absent for the day.
  • 10Students who leave 15 minutes early will also be marked absent for the day.
  • 11Completed attendance sheets are logged on a weekly basis
  • 12Students, with less than 25% attendance in the first 6 weeks will be expelled by the Centre Manager without a chance to appeal and the GNIB will be informed of their expulsion.

DISCIPLINARY PROCEDURE

1
Step

Formal Oral Warning

The Disciplinary Committee, comprising of the Centre Director, Director of Studies (DOS) and Front Office Manager are empowered to issue formal warnings in cases of low and/or erratic attendance.

  • The formal face-toface oral warning (The student will be contacted by telephone or sent an email in the event that a face-to-face warning is not possible) will advise the student of the reason(s) for the warning, of the seriousness of the issue, and the possible consequences should it continue. If the person is not available, a verbal warning will be sent via e-mail and will be considered as a verbal warning.
  • The Welfare Officer will formally warn a student who fails to show up to class over three consecutive days or/and with less than 85% attendance.

2
Step

First Written Warning Via Email

Should attendance not improve over the following two week period, the Welfare Officer will issue a first written warning via email.

  • The first written warning will advise the student of the reason(s) for the warning; of the seriousness of the issue, and the possible consequences should it continue.

3
Step

Final Written Warning Via Email

Should attendance still not improve, or the absent student does not make contact with the college, a final written warning via email will be sent by the Welfare Officer to the student informing him/her of their suspension.

4
Step

Appeal

  • Upon receipt of the suspension letter or/and an email, a student will have a time limit of 1 (one) week to appeal the situation to the Centre Director.

5
Step

Expulsion/Exit Letter

  • Should a student, after warnings and/or suspension, and/or does not attend the appeal; fail to comply with Four Court College policies, the student will be expelled by the Centre Director in week 5/6 (approximately). An exit letter will be sent to GNIB/INIS, with a copy sent to the student.
  • Four Court College views expulsion as the last step, should a student's attendance, progress, and/or behaviour fail to adhere to our policies and codes. Only the Centre Manager is empowered to expel students.

STUDENT LINKS

MODE OF STUDY

  • Morning Classes – Monday to Friday (9:15am to 12:30pm) 15 hours (Full-Time / 25weeks) (subject to change)
  • Afternoon Classes – Monday to Friday (1:45pm to 5pm) 15 hours (Full-Time / 25weeks) (subject to change)
  • Evening Classes – (Part-Time) – To be Confirmed

Please Note:

  • Classes will be scheduled Tuesday to Friday at the same time should Monday be a bank holiday.
  • Four Court College has facilitated students with a leeway of 15 Minutes in exceptional cases with valid reasons. Students who make it a habit to arrive late will be marked absent.
  • As per the student handbook and Study Visa regulations you are required to attend a minimum of 85% (all the time) of your course or/and classes.
  • The timing is subject to availability on a first-come-first-serve basis. For any change (if required) and/or query, please contact the College.
  • All students must take responsibility for Signing an Attendance Register at Reception Daily (A register of attendance is kept for official school records, visa purposes etc). Absenteeism & Expulsion Policy/Procedures
  • Every full-time student MUST consult administration regarding Holidays. By Enrolling with us each student has agreed to follow the College Time-Table (33 weeks cycle) and must follow its structure.
  • If student has been expelled there is no fee refund.

STUDY MODES

  • On-campus
  • Independent study
  • Supervised learning
  • Technology assisted learning
  • Clinics
  • Study groups
  • Special interest groups
  • Extra-curricular activities
  • Clubs
  • Educational trips/field-trips (Compulsory to Attend)
  • Cultural, sports and social programmes
  • Conversational sessions
  • Additional exam preparatory sessions (optional)

ENTRY REQUIREMENTS

  • 18 years of age (or above)
  • There is no entry requirement. New students will be interviewed on arrival at College and will be asked to take an online placement test in order to join classes that correspond to their current level and knowledge of English

BOOKS

The academic team selected the following (per level/course offered);

  • A1 – “English Result – Elementary”
    by Mark Hancock and Annie McDonald. Oxford University Press
  • A2 – “English Result – Pre-Intermediate”
    by Mark Hancock and Annie McDonald. Oxford University Press
  • B1 – “English Result – Intermediate”
    by Mark Hancock and Annie McDonald. Oxford University Press
  • B2 – “English Result – Upper-Intermediate”
    by Mark Hancock and Annie McDonald. Oxford University Press
  • C1 – “New Headway – Advanced”
    by Liz and John Soars. Oxford University Press

Students can buy the books from International Books Shop.
Each book costs €40-€45 approximately (depending on levels – Subject to change).

Please note: All students MUST have a hard copy of the relevant course book (No electronic resources) and the appropriate materials from the first day of class. If you change your level during the course, you will have to buy another book for the appropriate level. Should the course book be changed, students are also responsible for buying the new book. Students who fail to meet these requirements will receive two warnings to rectify this matter: 1st Verbal Warning: Student will be reminded to ensure that they have the required materials for class on the following day. 2nd and Final Written Warning: The student will be told that failure to produce the necessary materials for the next class will result in them not being allowed to attend the class until they have done so. The student will not receive attendance for this day and coming days until they fulfil the requirements. Absences will result in students being expelled as per the Absenteeism & Expulsion Policy/Procedures.

PROGRESSION ROUTES

Many English-speaking universities accept this qualification as evidence of language proficiency for entry into their courses. Four Court College strongly recommends you to take an additional Exam preparatory course.

DO YOU KNOW WHAT THE CEFR IS?

Have you heard of A1, A2, B1, B2, C1..?

How good are you at writing English?

How wide is your vocabulary range?

The Common European Framework of Reference for Languages is a European system used to describe language ability on a scale from Beginners up to those who have mastered the language. It makes it easy for anyone to define and measure language ability. It also enables employers and educational institutions to easily compare qualifications and see how they relate to exams that they already know in their own country.

For you, the learner of English, it is a really valuable tool to help you self-assess your own language ability and to notice your own progress. Among other things, the framework describes grammatical accuracy, vocabulary range, reading, writing and listening skills and ability to express meaning.

The great thing is that the framework is translated into most European Languages, so you can study it in your own language in order to help you think about where you should be placed in terms of your English language skills.

You can go the the Council of Europe English Language Portfolio to see official translations of the CEFR Global Scale

Bulgarian Catalan
Czech Danish
English Esperanto
Finnish French
German Greek
Hungarian Italian

The History of the CEFR

The Common European Framework of Reference for Languages: Learning, Teaching, Assessment, abbreviated as CEFR or CEF, was put together by the Council of Europe as the main part of the project “Language Learning for European Citizenship” between 1989 and 1996. Its main aim is to provide a method of learning, teaching and assessing which applies to all languages in Europe. In November 2001, a European Union Council Resolution recommended using the CEFR to set up systems of validation of language ability. The six reference levels (see below) are becoming widely accepted as the European standard for grading an individual’s language proficiency.

CEFR: Common European Reference Framework for LanguagesBasic language use
A1 A2
Can understand and use familiar everyday expressions and very basic phrases aimed at the satisfaction of needs of a concrete type. Can introduce him/herself and others and can ask and answer questions about personal details such as where he/she lives, people he/she knows and things he/she has. Can interact in a simple way provided the other person talks slowly and clearly and is prepared to help. Can understand sentences and frequently used expressions related to areas of most immediate relevance (e.g. very basic personal and family information, shopping, local geography, employment). Can communicate in simple and routine tasks requiring a simple and direct exchange of information on familiar and routine matters. Can describe in simple terms aspects of his/her background, immediate environment and matters in areas of immediate need.
Independent language use
B1 B2
Can understand the main points of clear standard input on familiar matters regularly encountered in work, school, leisure, etc. Can deal with most situations likely to arise whilst travelling in an area where the language is spoken. Can produce simple connected text on topics which are familiar or of personal interest. Can describe experiences and events, dreams, hopes & ambitions and briefly give reasons and explanations for opinions and plans. Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation. Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party. Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.
Proficiency
C1 C2
Can understand a wide range of demanding, longer texts, and recognise implicit meaning. Can express him/herself fluently and spontaneously without much obvious searching for expressions. Can use language flexibly and effectively for social, academic and professional purposes. Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. Can understand with ease virtually everything heard or read. Can summarise information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation. Can express him/herself spontaneously, very fluently and precisely, differentiating finer shades of meaning even in more complex situations.

In Four Court College the classes are structured on the CEFR:

Elementary (CEFR level A1-A2)

Pre-Intermediate (CEFR level A2-B1)

Intermediate (CEFR level B1-B2)

Upper Intermediate (CEFR level B2-C1)

Advanced (CEFR Level C1)